UTTARAKHAND POLLTION CONTROL BOARD
Gaura Devi Paryawaran Bhawan
46B, IT Park, Sahastradhara Road, Dehradun

Tender for purchase of Laptop’s/Desktops’s
(HP, Dell, Acer, Samsung)

Table of Contents

SECTION 1- INVITATION OF THE BIDS

SECTION 2- ELIGIBILITY CRITERIA

SECTION 3- INSTRUCTIONS TO BIDDERS

SECTION 4- TECHNICAL BID

SECTION 5- TERMS AND CONDITIONS OF CONTRACT

SECTION 6- REQUIREMENT AND LOCATIONS OF DELIVERY

SECTION 7- COMMERCIAL BID

SECTION 8 ~ ANNEXURES

Annexure A1: Bidder's Information

Annexure A2: Declaration Regarding Clean Track by Bidder

Annexure A3: Declaration for Acceptance of Tender Terms and Conditions

Annexure A4: Declaration of Annual Turnover And Income Tax Return

Annexure A5: Proforma For Performance Statement For Manufacturer

SECTION 9- CHECK LIST

SECTION 1 - INVITATION OF THE BIDS

Tender No.
	UKPCB/2020-21/IT
(tender is available at www.ueppcb.uk.gov.in)	
Tender Date 		
Advt. No.	UKCB/HO/Gen-462/2020	
Item Description
	Supply of Laptops/Desktops	
Category
	Goods	
Last date &Time of submission of
Tender :	11/11/2020. 12:00 PM	
Place of Submission of Bids
	UKPCB, 46-B, SIIDCUL, IT Park Sahastradhara Road, Dehradun-248001	
Submission of Bids
	Two Bid System: The two-bid system will be followed for this tender. In this system bidder Technical Bid and Financial Bid will be submitted separately.	
Bid Opening date
	11.11.2020. 12:30 PM	
Tender Fees (To be deposited separately at the office of Member Secretary before submission of the e-tender)
	Tender Fee of Rs. 1118/- (Rs. One Thousand One Hundred and Eighteen Only) in the form of Demand Draft in the favor of 'Member Secretary, Uttarakhand Pollution Control Board, Dehradun, Payable at Dehradun.	
Earnest Money Deposit (To be deposited separately at the office of Member Secretary before submission of the e-tender)
	Earnest Money Deposit (EMD) of Rs. 50,000/— (Rs. Fifty Thousand Only) in the form of FD in the favour of "Member Secretary, Uttarakhand Environment Protection & Pollution Control Board, Dehradun, Payable at Dehradun.	
Place of Opening Tender	UKPCB, 46-B, SIIDCUL, IT Park Sahastradhara Road, Dehradun-248001	
Any Clariﬁcation
	Name : Nikhil Rangarh
Dept :Uttarakhand Environment Protection & Pollution Control Board
Email : nranghar@gmail.com
Tel. No. :  9891825686	

SECTION 2 - ELIGIBILITY CRITERIA

Following documents are required to be submit in Envelope 1 otherwise the offer shall be liable for rejection.

1.	The bidder shall provide exclusive company proﬁle including necessary certiﬁcates / license for manufacture the product from DGTD /' SSI/SIA etc.
2.	The authorized dealer/supplier shall submit Authority letter of the Board/Firm for which equipment is being quoted. 
3.	Enclose copy of PAN CARD of the ﬁrm.
4.	Self Certificate that only Indian Manufactured goods will e quoted.
5.	Supplier has to submit manufacturer authorization Certificate/Format (MAF) along with Tender Document.
6.	Enclose copy of valid GST Registration certiﬁcate.
7.	Enclose Bidder's Information as per Annexure A1.
8.	The Bidder must not be blacklisted/Suspended or any service-related dispute with any organization/Govt. Organizations/ Bank in India or outside India or any litigation pending. Annexure A-2
9.	The bidder should accept Tender Terms & Conditions- Annexure A-3.
10.	The bidder's Annual Business Turnover for last two ﬁnancial years ie. 2018-19 & 2019-20 should not be less than Rs. 1.00 crore p.a. (Enclose copy of Audited Annual Accounts)- Annexure A-4.
11.	The bidder should have submitted ﬁled ITR for last two years i.e. A.Y. 2018-19 & A.Y.2019-20. (Enclose copy of Acknowledgments.) 
12.	Proforma For Performance Statement For Supplier (For Last 03 Years) in Annexure-A-5

PRE QUALIFICATION CRITERIA

Bidders who can Bid

P-1	Only those bidders who fulfill the following eligibility as well as the qualifications criteria can submit tenders.

ELIGLIBILITY

P-2	To be eligible, the Bidder should have not been banned or suspended from Government transactions due to any reason including corrupt and fraudulent practices.

QUALIFICATION

P-3	Only Authorised Dealers/Suppliers of Original Equipment Manufacturer (OEM) can participate in the tender.The Authorised Dealers/Suppliers shall give an undertaking to supply components/parts/consumables during warranty & post-warranty periods as well as continue supply of components/ spare parts for the period of product support. Dealer/Supplier shall also assure full technical back-up and support in the matter of providing maintenance.

P-4	Annual Business Turnover of the Bidder for last two ﬁnancial years ie. 2018-19 & 2019-20 should not be less than Rs. 1.00 crores p.a and should have made profit (profit after tax) in each of these years. Certified and published annual audit reports of the past three years are to be submitted along with the tender.

P-5		Non-compliance of tender terms, non-submission of required documents, lack of clarity of the specifications, contradiction between bidder specification and supporting documents etc. may lead to rejection of the bid.
P-6	Furnishing of wrong/ambiguous information in the compliance statement may lead to rejection of bid and further black-listing of the bidder, if prima-facie it appears that the information in the compliance statement was given with a malafide/ fraudulent intent.

SECTION 3 - INSTRUCTIONS TO BIDDERS

SUBMISSION OF OFFER:

1.	The Quotation MUST BE SUBMITTED on or before due date mentioned in the tender notice.
2.	Technical and Financial Bids are to be kept in separate envelope superscripted as “Technical Bid” and “Financial Bid” respectively.
3.	Both the Technical Bid and Financial Bid to be kept under a big envelope.
4.	EMD amount and Tender fee to be kept with Technical Bid.
5.	All communications are to be addressed to the Member Secretary only. In case due date happens to be holiday the tender will be accepted and opened on the next working day.
6.	The bid shall be submitted by e-tender process only.
7.	The leaﬂets catalogue, etc. should be enclosed invariably so that a proper evaluation of the laptop/Desktops offered is possible.
8.	The Quoted rated will be valid for 180 days.

COMMERCIAL BID:
1. 	Quoted price should be in Indian Rupees, free pick up & delivery to locations as provided by UKPCB.
2.	Prices should include all taxes like GST or any other taxes applicable.

BID OPENING PROCESS:
l.	The Technical Bid will be opened in the ﬁrst instance in the presence of representatives of the bidders at UKPCB.
2.	Financial bids of only those bidders, whose bids are found technically qualiﬁed, by the Technical Evaluation Committee, will be opened in the presence of the Dealers/Suppliers or representatives.
3. 	The authorized representative of Authorized Dealer/Supplier, present at the time of opening of the bids shall be required to sign an attendance register as a proof of having attended the commercial bid opening.

CANCELLATION OF TENDER:

1. 	Notwithstanding anything speciﬁed in this tender document, Purchaser/ UKPCB in its
Sole discretion, unconditionally and without having to assigned any reasons, reserves the rights:
a) 	To accept OR reject lowest tender or any other tender or all the tenders.
b) 	To accept any tender in full or in part.
c) 	To reject the tender offer not conﬁrming to the tenders terms
d) 	To give purchase preference to Public Sector undertakings when applicable as per Govt. Policy/ Guidelines. 

2. 	Conditional Tenders and Unsigned Tenders will also be rejected.

LATE BIDS:

UKPCB will not be responsible:
i) 	For delayed / late quotations submitted etc.
ii) 	For submission by Fax / E-mail / Telegraphic / Telex.

VALIDITY OF THE OFFER: 180 Days from the date of opening of the Technical bid.

TRANSFER AND SUBLETTING:The seller shall not sublet, transfer, assign or otherwise part with the acceptance to the tender or any part thereof, either directly or indirectly, without the prior written permission of the Purchaser.

EVALUATION OF OFFER:

l. 	UKPCB evaluate technical and commercial acceptable offers on landed net Price basis.
2. 	Offer which deviates from the vital conditions (as illustrates below) of the tender shall be rejected:
a) 	Non- submission of complete offers.
b) 	Receipt of offers after due date and time and or by email / fax (unless speciﬁed Otherwise).
c) 	Receipt of offers in open conditions.
3. 	In case any BIDDER is silent on any clauses mentioned in this tender document, UKPCB shall construe that the BIDDER had accepted the clauses as per the invitation to tender no further claim will be entertained.
4. 	No revision in the terms and conditions quoted in the offer will be entertained after the last date and time ﬁxed for receipt of tenders
.

DEADLINE FOR SUBMISSION OF BIDS:

•	Bids must be submitted before the due date and. In the event of the speciﬁed date for the submission of bids being declared as a holiday for UKPCB the bid-closing deadline will stand extended to the next working day up to the same time.

COST OF BIDDING:
•	The Firm shall bear all costs associated with the preparation and submission of its Bid  and the Purchaser shall not be responsible or liable for those costs regardless of the conduct or outcome of the bidding process.

AMENDMENT OF BIDDING DOCUMENTS:

1. 	At any time prior to the deadline for submission of bids, UKPCB may, for any reason, whether on its own initiative or in response to the clariﬁcation request by a prospective BIDDER may modify the bid document

	
SECTION 4 — TECHNICAL BID

Specifications for Laptops/Desktops

SNo 
	Item 
	Specification/ Configuration 
	Compliance
(Yes/No) 	
	
1	Laptop Type 1
	Specification	Requirement		
		Operating System	Windows 10 Pro		
		Processor Type	Minimum Core-i9 Processor, 9th Generation or High Processor Speed-Minimum 2.3 GHz Base
Cache- Minimum8 MB L3		
		Memory Minimum	32 GB RAM or higher-Type DDR4, Expandability upto 64 GB RAM		
		Graphics Card	Minimum 8 GB or higher		
		Storage	SSD-Minimum 1TB		
		Ports	Minimum 1 USB 3.0 Port
Minimum 1 HDMI 2.0 
Minimum 1 Audio Port		
2	

Laptop Type 2	Operating  System	Windows 10 Pro		
		Processor Type	Minimum Core-i7 Processor, 9th Generation or better Processor Speed-Minimum 1.8 GHz Base
Core Minimum-4,
Cache-Minimum 8MB L3		
		Memory Minimum	16 GB RAM or higher-Type DDR4,
Expandability upto 32 GB RAM 2 DIMM slots
Customer replaceable		
		Graphic Card	Minimum 2 GB		
		Storage	HDD-Minimum 1 TB		
		Ports	Minimum 1 USB C 3.0 Port
Minimum 1 HDMI 2.0 
Minimum 1 Audio Port		

3	

     

     Desktops	Operating  System	Windows 10 Pro		
		Processor Type	Core I5 Processor,
Minimum 1.7 GHz Base		
		Memory Minimum	4 GB RAM or higher Expandability upto 32 GB RAM/2 DIMM slots customer replaceable		
		Storage	HDD –Minimum 1 TB		
		Ports	Minimum 3 USB Port
Minimum 1 HDMI 2.0 Port
Minimum 1 Audio Port		
		Display	Screen Size % Minimum 20 inches Display
Resolution 1920 * 1080p or better		

SECTION 5 — TERMS AND CONDITIONS

AWARD OF CONTRACT:

1. 	Only L1 supplier amongst the technically qualified bidders shall be selected for rate contract.
2. 	UKPCB reserves the right to reject or accept the highest discount offering Bid or any Bid and also reserves the right of accepting the whole or any part of the Bid and Bidder shall execute the scope of work.
3. 	The ﬁnancial evaluation of the bidding shall be done on the basis of the cost of the
euipments including 03 years annual maintenance charges.
4. 	The technical speciﬁcations of the equipment are given at SECTION 4. The technical
speciﬁcations of the offered equipment should be furnished. Schedule of requirement and location of delivery is given at SECTION 6. The check list is shown as SECTION 9.
5. 	The equipment offered should necessarily contain a guarantee for its trouble free
performance for a period of one year from the date of installation.
6.	The offer should clearly mention make, name of the manufacturer, detailed speciﬁcations, detailed literature about the equipment and any other information relevant to the equipment. For any printing error/ mistake in ﬁnal bid will be the responsibility of the bidder and no correspondence will be entertained by the Board in future.
7. 	The tendered should furnish details of supplies made by him to important institutions, along with performance certiﬁcate, during last one year [Users’ list].
8.	The equipment offered should necessarily contain a guarantee for its trouble free
performance for a period of one year from the date of installation.
9. 	The ﬁrm / manufacturer submitting the offer shall only quote for one most suitable model of the offered equipment whose speciﬁcation matches the Board’s speciﬁcations. No alternate offers shall be considered and, if submitted, the offer shall be rejected.
10.	The speciﬁcations are clearly mentioned in the document and the Bidder is requested to submit Bid only if their offer strictly comply to these speciﬁcations. Please note that no deviation in the required speciﬁcation will be permitted. The bidding for the instruments having different speciﬁcation will be on Bidder's risk as the Board will not entertain such Bids.

EARNEST MONEY DEPOSIT & SECURITY DEPOSIT:

While submitting bid, the BIDDER shall deposit an amount mentioned in tender document as Earnest Money, with the UKPCB through the following instruments:

1. 	Earnest Money Deposit (EMD) of Rs. 50, 000/- (Rs. Fifty Thousand Only) in the form of Demand Draft in the favour of 'Member Secretary, UKPCB' payable at Dehradun. Failing which, submitted bid will be rejected.
2. 	EMD of unsuccessful bidders will be returned within 60 days alter the award of the contract.
3. 	The successful bidder shall have to submit 5% amount of the total contract value as per formance security in the form of Bank Guarantee for a period of 12 months which shall be retained with UKPCB till the expiry of guarantee period.
4. 	EMD of a tenderer will be forfeited, if the tenderer withdraws or amends its tender or derogates from the tender in any respect within the period of validity of its tender. Further, if the successful tenderer fails to furnish the required performance security within the speciﬁed period, its EMD will be forfeited.
5. 	In case it is establish that duplicate/retbursed equipment is supplied then the firm will be blacklisted & EMD will be forfitted

TERMS OF PAYMENT:

75% of the cost of instrument shall be paid after receipt of the material by consignee and balance 25% payment shall be released only after satisfactory installation of the instruments at the destinations given in Section-6.

PENALTY:

In the event of any breach of any of the terms & conditions of the contract or bidder neglects, delays or fails to perform the contract, UKPCB reserves rights to forfeit the security deposit. The security deposit shall not bear any interest.

FORCE MAJEURE: Force Majeure will be accepted on adequate proof thereof.
In the event of any dispute over this contract, UKPCB's decision shall be ﬁnal and binding.

SECTION 6 - REQUIREMENT AND LOCATIONS OF DELIVERY

A.	Requirement and Locations of Delivery of the Laptops/Desktops Details of Address. Contact Person, E-Mail and Mobile No.

Delivery Locations	Requirement
	Contact Person
	E-Mail ID
	Tel. No.
	
Head Office	16	Nikhil Rangarh	nranghar@gmail.com	9891825686	

SECTION 7 — PRICE BID

Price Bid for Laptops/Desktops
Quantity: 15 Numbers. 

S.No.	Speciﬁcations	Requirement	Rates
	
1	Laptop Type 1	04		
2	Laptop Type 2	02		
3	     Desktops	10		

Place:		
GSTNo:
Date:		TIN Registration No:
		Signature:
		Name:
		Ofﬁce Address:
		Afﬁx Rubber Stamp:

SECTION 8- ANNEXURES

ANNEXURE A-1:
BIDDER'S INFORMATION
(On Company / ﬁrm's Letterhead)

Details of the bidders :
	
1	Name of the bidder		
2	Address of the bidder		
3	Status of the Bidder's ﬁrm- (Public/Pvt.)		
4	Valid GST No.		
5	Permanent Account No. (PAN)		
6	Name &Designation of the Contact person to whom all references shall be made regarding this tender.		
7	Telephone No. (with STD Code)		
8	Email Address of the Contact person		
9	Fax No. (with STD Code)		

ANNEXURE A-2–
DECLARATION REGARDING CLEAN TRACK
Declaration of Clean Track Record (On Company / ﬁrm's Letterhead)

To,                                                                                                                         Date:

Member Secretary
UKPCB, 46-B, SIIDCUL,
IT Park,Sahastradhara Road, 
Dehradun (U.K)-248001

Sir,

Re: Tender No. ----------------dated-----------
for “Tender Document for supply Laptops/Desktops.

	I/we carefully gone through the Terms & Conditions contained in the above referred Tender. I/we hereby declare that my company / ﬁrm is not currently debarred / blacklisted/convicted by any Government / Semi Government Organizations / Institutions in India. I/we further certify that I’m competent ofﬁcer in my company ﬁrm to make this declaration.

Or

I/we declare the following

No.	
Country in Which the
company is debarred / Blacklisted /case is pending	
Blacklisted/ debarred  by Government/Semi government Organizations / Institutions	

Reason	
Since when and for how long	

(NOTE: In case the company / ﬁrm was blacklisted previously, please provide the details regarding Period for which the company / ﬁrm was blacklisted and the reason/s for the same)

Yours faithfully

(Signature of the bidder)
Printed Name
Designation
Seal
Date:
Business Address :

ANNEXURE A-3: 
DECLARATION FOR ACCEPTANCE OF Tender TERMS AND
CONDITIONS
(On Company / ﬁrm's Letterhead)

To,                                                                                                                           Date:

    Member Secretary
    UKPCB, 46-B, SIIDCUL,
    IT Park, Sahastradhara Road, 
    Dehradun (U.K)-248001

Sir,

Re: Tender No. .............. dated ----------------for “Tender Document for supply of Laptops/Desktops”.

I/we carefully gone through the Terms & Conditions as mentioned at Section-5 of the above referred Tender document. I/we declare that all the provisions of this Tender are acceptable to my company. I /we further certify that I‘m an authorized signatory of my company and am, therefore, competent to make this declaration.

Yours faithfully,

(Signature of the bidder)
Printed Name
Designation
Seal
Date:
Business Address:

ANNEXURE A-4:
DECLARATION OF ANNUAL AND
INCOME TAX RETURN
(On Company / ﬁrm's Letterhead)

To,                                                                                                                           Date:

    Member Secretary
    UKPCB, 46-B, SIIDCUL,
    IT Park, Sahastradhara Road, 
    Dehradun (U.K)-248001

Sir,

Re: Tender No. .............. dated ----------------
for “Tender Document for supply of Laptops/Desktops”.

1) I/we hereby declare that, our ﬁrm's Annual Turnover as follows, and I/we have also
supported an Audited Accounts for your references:

F.Y.2017-18	F.Y.2018-19	

And,

2) I/we hereby declare that, our ﬁrm had ﬁled Income Tax Returns for last two years
i.e. A.Y. 2018-19& A.Y. 2019-20. Supported by copy of ITR.

Yours faithfully,

(Signature of the bidder)
Printed Name
Designation
Seal
 Date:
Business Address:

Encl: As above

Annexure-A5
PROFORMA FOR PERFORMANCE STATEMENT FOR AUTHORIZED DEALER/SUPPLIER
(for a period of last five years)
Bid No. _________ Name of Equipment __________ Date of Opening __________Time _________Name of the Supplier____________________________________________

Order placed
by (full
address of
Purchaser)	Order No.
& Date	Description
of ordered
equipment
(Model no.)	Quantity
supplied	Value of
order	Date of
commissioning
and handing
over	Has the equipment
been satisfactory
functioning? (Attach
minimum one
certificates from the
Purchaser/
Consignee for each
equipment)	
1	2	3	4	5	6	7	

							

NOTE: Bidder to furnish above detail for each equipment of the quoted package on separate sheet.

Signature of the Authorized Representative
Name of the Person
Position

SECTION 9 - CHECKLIST

The following items must be checked before the Bid is submitted:

1. Technical Bid

a) Receipt of Demand Draft for Rs. 1118/— (Rs. One Thousand One Hundred and Eighteen only) towards cost of Bid document

b) Receipt of FD of Rs  for Rs. 1,00,000/- (Rs. One Lac only) towards Earnest Money Deposit.

c) Eligibility Criteria Responses (each pages duly sealed and signed by the authorized signatory)

d) Copy of this Tender document duly sealed and signed by the authorized signatory on every pages.

e) Annexure Al : Bidder's Information

Annexure A2: Declaration Regarding Clean Track by Bidder

Annexure A3: Declaration for Acceptance of Tender Terms and Conditions

Annexure A4: Declaration of Annual Turnover And Income Tax Return

Annexure A5: Proforma for Performance Statement for Authorized Dealer/Supplier.

2. Commercial Bid